CAREERS
Events Coordinator, 1 year Contract 21 hours/week
Salary: $23.91 + 4% vacation pay
Application Deadline: January 24, 2025, at 4:00 pm
Submit application to: Cathy Masterson, Director / Curator by email: director@homerwatson.on.ca
Homer Watson House & Gallery is looking for a highly creative, organized, professional, and well-rounded Events Coordinator to join our team. Reporting to the Director / Curator, this role will ensure the development and delivery of outstanding events, special guests, facility rentals, community collaborations, and outreaches.
This role involves overseeing all logistical aspects of the events, and building relationships with participants, donors, sponsors, and volunteers, ensuring that financial targets are met. Your creativity and expertise will shape our events, engage our audience, and build strategies that elevate our impact.
Key Responsibilities:
- Develop and execute an annual event plan that engages key audiences.
- Identify opportunities to expand the gallery’s reach through strategic collaborations, outreach, and events.
- Ensure the seamless coordination and execution of family events, special guests, and outreach.
- Oversee the planning and development of exceptional facility rentals.
- Work with the team, visitors, and community partners to ensure all events and experiences are accessible, inclusive, diverse, engaging, and relevant.
- Support the overall visitor experience and work collaboratively across team sections.
- Strategy development – Plan and implement events in alignment with goals and objectives.
- Engagement – Monitor, engage with, and grow online community. Drive attendance at events and programs.
- Reporting and analysis – Track and report on performance metrics, adjusting strategies as necessary.
- Collaboration – Work closely with other team members to ensure cohesive branding and campaign messaging.
- Return on Investment – Evaluate and implement improvements to achieve higher impact and return.
- Assist other team mates when necessary.
Qualifications & Experience:
- Diploma/Degree specializing in one of the following: Event Management, Tourism, Community Economic Development, Arts Management, or other relevant programs. Post-Graduate Certificate in Museum Studies, or Event Planning would be considered an asset.
- 2 years of related event experience.
- Sound knowledge of policies, issues, trends, concepts, and best practices related to community event planning.
- Excellent verbal and written communication skills and exceptional attention to detail.
- Working knowledge of electronic platforms including Microsoft 365/Office suite, social media/social media management platforms (i.e., Facebook/Instagram, etc.), graphic design tools (i.e. Canva), Adobe Creative Cloud, audience research platforms (i.e., Google Analytics), and marketing automation platforms (i.e., Mailchimp).
- Strong analytical and problem-solving skills, and an ability to multi-task with minimal supervision.
- Ability to manage multiple deadlines and work under tight timelines or with changes in priorities.
- Ability to work independently or collaboratively in a cross-functional and team-oriented environment.
- Ability to think creatively and strategically.
- Ability to work outside of regular business hours as needed.
- Inclusive and respectful of diverse populations.
- Knowledge and passion for visual arts and working in a museum environment an asset.
How will you create impact?
- By bringing fresh, dynamic ideas to the table.
- By contributing to the team with a strong and thoughtful work ethic.
- By sharing your knowledge of current trends to help influence the outcomes.
How will you fit into the team?
- Being outgoing and adaptable.
- A resilient and flexible personality as plans can change from day-to-day.
- You are a consummate professional and can represent Homer Watson House & Gallery not just creatively but also in experience, insight, and attitude.
A Note on Qualifications
We believe there are many ways you could be qualified for this position – we value what you have learned in the classroom and outside, equally. In your cover letter, let us know your relevant experience and knowledge and why you are suited to this position. You can find out more about us and the events and programs we provide on our website https://www.homerwatson.on.ca/
Successful candidates will be required to provide a satisfactory criminal record check dated within the last 30 days as a condition of employment. Letters of application should address the candidate’s expertise in Events.
Applications to be submitted as one document to: director@homerwatson.on.ca by January 24, 2025, at 4:00 pm.
A little about us:
The Homer Watson House and Gallery is a not-for-profit gallery located in Kitchener with the mission to celebrate the legacy of Homer Watson, the first notable Canadian landscape painter, through the appreciation, enjoyment, and practice of the arts. We do this by offering public art programs for children, youth, adults, and seniors both in our gallery and around the community.
Spring 2025 Program Proposals are now closed!
Check back soon for Summer 2025 program submissions.
Frequently asked questions:
- Compensation? Instructors for in-person classes & workshops are paid an hourly rate of $35/hr for instructional time. Virtual classes are split 50/50 in registration profit.
- How does the schedule work? Please mention your availability & preferred dates in your submission form. Your classes will be scheduled based on the availability and dates you submit.
- What are the age groups? Adult (ages 14+), Childrens (ages 4-13), Family (ages 4+)
- How long are the classes? Class length is determined by instructors but will be approved by the Program Coordinator. Typical class length ranges from 1-2 hrs.
- How many projects are typically accomplished? It’s up to you. Typically, the younger the class, the more projects are made. Course content is determined by instructors. Please note the programs coordinator may request a course breakdown/outline detailing the learning goals for each class.
- Course and material price? HWHG uses a standardized fee/rate to determine registration costs. Participants will purchase necessary materials and bring them to class. Our aim is to make art as accessible as possible.
- Who handles the logistics? Homer Watson handles registration and customer correspondence. The instructor is responsible for sending the gallery reference photos for virtual classes and promotion, material lists. We will also request feedback from the participants afterwards.
- Who handles the supplies? Participants purchase supplies/materials and bring them to class. If an instructor used specialty supplies or materials and would like to provide them for students HWHG will build materials costs into the registration fee.
What we need from you:
- Submit your proposal(s) and keep an eye on your email inbox!
- Instructors will be contacted via email to confirm class dates & times in addition to other necessary details required for advertising your class. Once program details are confirmed instructors will receive their contract.
- IMPORTANT NOTE: We require a background check in accordance with Ontario’s provincial laws. All staff and instructors working with the public require a criminal record check including Vulnerable Sector screening.
Homer Watson House and Gallery is committed to equity in all aspects of its operations. We encourage applications from indigenous people, persons with disabilities, ethnic or racial minorities, immigrants and refugees, Francophones, LGBTQI+ persons, women, and persons of all socio-economic walks of life.
Have any questions? Please contact our Educations and Public Programs Coordinator via programs@homerwatson.on.ca
Tanner Van Vliet
Education and Public Programs Coordinator
